Month-End Processing in Jobpac

Overview

Jobpac uses monthly periods to organise project and financial data. Month end processing closes one period and moves the system into the next, creating a clear and reliable record of results for each month.

How periods work

All modules in Jobpac operate within defined monthly periods. Each transaction is assigned to a period based on its date and system configuration.

• Report costs and revenue by period
• Compare performance month by month
• Control when changes can be made to each period

What month end processing does

At the end of each month, Jobpac is moved into the next period through a controlled process.

• Updates all modules to the new active period
• Locks the previous period to prevent further changes
• Captures a history snapshot of key project data

Locking the period ensures reporting remains stable and prevents back-dated changes from affecting results.

Impact on reporting

Month end processing supports both project and financial reporting.

• Stores period-by-period history of costs, revenue and margins
• Supports trend analysis and performance comparisons

• Supports retrospective trial balances in the general ledger
• Keeps accounts payable and receivable history consistent

This allows you to review how results looked at the end of each period, even after new periods are processed.

Typical month end activities

Before closing a period, checks are performed to ensure results are complete and accurate.

• Confirm all known costs and revenue have been entered
• Review project reports for unusual balances
• Review general ledger and finance reports
• Post any required adjustments

Good practices

• Use a checklist to ensure consistency
• Engage project and finance teams in review
• Avoid back-dated transactions in closed periods
• Review history reports regularly to identify trends

Well-managed month end processing provides confidence in monthly results and supports better decision making.