Period End Processing
How do I schedule end of month
Schedule end of month rollovers in Jobpac for one or more WorkIDs in a controlled way.
Overview
This article explains how to schedule end of month rollovers in Jobpac for one or more WorkIDs. Scheduling end of month helps you roll modules forward in a controlled way and reduces the risk of accidentally processing the wrong period.
The Scheduled End of Month option uses From and To period parameters to help prevent a module from being rolled more than once for the same period.
Important: Payroll end of financial year processing must be completed from the Payroll module using Payroll > Period End. Do not use Scheduled End of Month to roll Payroll into the new financial year.
Applies to
This process is commonly used when scheduling end of month for the following Jobpac modules:
- Accounts Payable
- Accounts Receivable
- General Ledger
- Business Forecasting
- Job Costing
- Fixed Assets
- Stock or Store Control
Recommended module roll sequence
For accurate period control and consistent posting across the system, the following modules should be rolled together at month end:
- Accounts Payable
- Accounts Receivable
- Job Costing
- General Ledger
Rolling these modules at the same time ensures all subledgers remain aligned with the General Ledger and prevents transactions from being posted into closed periods and causing imbalances.
Fixed Assets: If your organisation uses plant timesheets, Fixed Assets should be rolled before or at the same time as the modules listed above. If the module is used entirely for fixed asset register and depreciation, it can be rolled at a later point.
Payroll: The Payroll module can be rolled independently. The timing depends on when payroll costs should be recognised in the General Ledger.
Before you start
Before scheduling end of month, confirm that the correct WorkID and module are ready to be rolled forward.
- Check that all required reports have been run or reviewed.
- Clear any exceptions that must be resolved before rollover.
- Confirm the correct accounting period for the module.
- Select a scheduled time that is in the future so the job is submitted correctly.
Note: Some modules have checks or reports that should be completed before end of month is scheduled. Complete the relevant module steps before processing end of month.
Schedule end of month
Use the Scheduled End of Month screen to select the WorkID, modules, reports option, and scheduled date and time.
| 1 |
Go to Scheduled End of Month. Finance > Period End Processing > Scheduled End of Month |
| 2 | Review the list of WorkIDs. |
| 3 |
Right-click and select the WorkID you want to process. The selected WorkID will display in blue. |
| 4 | Click Actions. |
| 5 | Select Select EOM's from the dropdown menu. |
| 6 | Select each module you want to run for end of month. |
| 7 |
Set the reports option for each selected module. Select *ALL to run end of month reports — they will be emailed on completion. Select *NO if you want to run reports separately. |
| 8 | Enter the scheduled date. |
| 9 |
Enter the scheduled time. Time must be entered in HH:MM format using a 24-hour clock. For example, 10:00 pm is entered as 22:00. The system defaults the scheduled time to approximately 10–15 minutes from the current time. |
| 10 | Click Actions. |
| 11 | Select Process EOM's. |
| 12 |
When the confirmation message appears, click OK. Jobpac submits the end of month process using the schedule you defined. |
After you schedule end of month
After the end of month process is submitted, Jobpac processes the selected modules at the scheduled date and time.
If you selected *ALL for reports, the end of month reports are emailed to you when processing is complete.
Note: The From and To period parameters help prevent the same module from being rolled more than once for the selected period. This does not prevent the module from being rolled again on a later day.
You're done when:
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