System Administration
User access and licensing in Jobpac
How USERIDs, menu structures and licensing models work together to control system access.
Overview
Jobpac uses a combination of user IDs, menu structures and licensing models to control how people access the system. Understanding this structure helps you set up users correctly and keep access aligned with your organisation's roles and licence agreements.
How Jobpac access works
Every person who uses Jobpac is given a USERID and password. Once a user is created, their access is driven by two main elements:
| Menu structure | Which modules and options the user can see. |
| Security level | Which specific menu items within those modules the user can access. |
Menu structures and role-based access
A menu structure is a predefined set of modules and functions assigned to a USERID. Each menu structure has a code (for example, J9) and contains options such as project modules, finance modules and payroll.
| Menu concept | Description |
|---|---|
| Menu code (e.g. J9) | The overall menu structure assigned to a user. Determines which major modules they can see. |
| Module options (e.g. OPT1, OPT2) | High-level groupings inside a menu code. For example, OPT1 may be Business Forecasting, OPT2 Finance, OPT3 Projects, OPT5 Payroll. |
| Security level | Each menu item can be given a security level. A user only sees that option if their own security level is equal to or greater than the menu item's level. |
Designing menus by role
You can create different menu structures for different roles to keep access focused and secure. For example:
| Project staff | Access only to project-related modules, for example Business Forecasting and Projects. |
| Finance staff | Access to finance modules such as Finance and Payroll, with limited or no access to project setup. |
Jobpac licensing — Named User licences
- Each licence is tied to a specific USERID.
- You can reassign licences when people join or leave by disabling old USERIDs and creating new ones.
- The total number of active USERIDs cannot exceed your agreed licence count.
Putting it together
When you set up Jobpac for your organisation, combine:
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