System Configuration and Cross Company Setup in Jobpac

Jobpac can be configured to support many different ways of working across multiple companies. 

This article explains how monthly periods, system parameters, intercompany processing, centralised creditors and debtors, and the chart of accounts work together.

Monthly periods and history data

Jobpac operates using monthly periods across its modules. Every transaction is associated with a specific period, which allows you to report and analyse results by month.

At the end of each month, you run a period end process that:

• moves each module into the next accounting period
• locks the previous period to prevent further changes
• captures a snapshot of project data for that month

This monthly history supports period based project reporting and retrospective trial balances for the general ledger, accounts payable and accounts receivable.

System parameters

Jobpac behaviour is controlled by a large set of system parameters. These parameters allow the same software to support different business processes and statutory requirements.

Key points about system parameters:

• There are a very large number of parameters across the system.
• Each parameter can have one or more valid settings, which change how a function behaves.
• They are usually configured by consultants during implementation or major changes.
• Experienced administrators may adjust selected parameters in line with agreed practices.

Because parameters can affect many users and processes, changes should always be tested and controlled.

Intercompany transactions

If you operate more than one company in Jobpac, you can post transactions across different WorkIDs by using the intercompany functionality.

Examples of intercompany processing include:

• entering an invoice in one company and costing it to a job in another company
• posting journals that affect two or more WorkIDs

When you do this, Jobpac automatically creates the required intercompany entries based on the intercompany setup. This helps you keep each company’s ledgers balanced while still allowing cross company costing.

Centralising creditors and debtors

In a multi company environment, you can choose to centralise creditor and debtor master data in a single WorkID. This reduces duplication and makes it easier to maintain supplier and customer records.

For each client setup, you can decide whether to centralise:

• creditor (supplier) core data
• debtor (customer) core data
• goods and services tax accounts
• control accounts for creditors and debtors

For example, you may centralise just the creditor and debtor master files while keeping tax and control accounts in each WorkID. This gives you a single point of maintenance for business partners while retaining company specific ledgers.

Chart of accounts structure

Jobpac uses a master chart of accounts that applies across all WorkIDs, plus separate charts in each WorkID that extend the master accounts with local structure.

Key concepts:

• Master chart of accounts – stored once and shared by all WorkIDs.
• WorkID chart – adds extra digits to identify the company and profit centre, while referencing the master account number.
• Account properties – such as account type and control account flags, are defined in the master chart and used by WorkIDs.

A system setting controls where the master account number appears within the WorkID account code. For example, a WorkID account might use:

• digits for the WorkID
• digits for a business unit or profit centre
• the master chart account number
• a final digit for further breakdown if required

The overall general ledger account length is limited, so the structure is designed carefully during implementation to balance detail and usability.

Putting it together

System configuration in Jobpac combines:

• monthly periods and history data, so you can report consistently over time
• system parameters, so the system behaves the way your organisation needs
• intercompany processing, so you can cost and post across companies while keeping ledgers balanced
• centralised creditors and debtors, so supplier and customer data is easier to maintain
• a structured chart of accounts, so all WorkIDs share a consistent financial framework

When these elements are designed together, Jobpac can support complex multi company environments while still giving you clear, reliable financial information.