Month-End Processing in Jobpac

Jobpac uses monthly periods to organise project and financial data. Month end processing closes one period and moves the system into the next, while preserving a clear record of what happened in each month.

How periods work in Jobpac

All modules in Jobpac operate within defined monthly periods. Every transaction is assigned to a period based on the date and your configuration.

This structure allows you to:

• report costs and revenue by period
• compare performance month by month
• control when changes are allowed for each period

What month end processing does

At the end of each month, you run a process to move Jobpac into the next period.

Month end processing typically:

• updates modules to the new active period
• locks the previous period to prevent further changes
• captures a history snapshot of key project data as at the end of the month

Locking the period supports accurate reporting and reduces the risk of back dated changes that could confuse results.

Impact on project and financial reporting

The month end process supports both project and financial reporting.

For projects, it:

• stores period by period history of costs, revenue and margins
• supports trend analysis and performance comparisons over time

For financial modules, it:

• supports retrospective trial balances for the general ledger
• helps keep accounts payable and accounts receivable history consistent

This allows you to review how results looked at the end of each period, even after later periods have been processed.

Typical month end activities in Jobpac

Before you run month end processing, you will usually perform checks and updates to ensure the period is ready to close.

Typical activities include:

• checking that all known costs and revenue for the period have been entered
• reviewing project reports for unusual balances or missing data
• reviewing general ledger, accounts payable and accounts receivable reports
• posting any final adjustments needed for accurate period results

Once you are satisfied, you can complete the month end process so that reporting reflects a stable view of that period.

Good practices for month end in Jobpac

To keep month end processing smooth and reliable, consider the following practices:

• use a checklist so all key steps are followed consistently every month
• engage both project and finance teams in reviewing results before closing the period
• avoid posting back dated transactions to closed periods by design and policy
• review history reports regularly to understand trends and identify issues early

Well managed month end processing in Jobpac gives you confidence in your monthly results and supports stronger project and financial decisions.