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Jobpac for Payroll Users

Simona Riftin
Updated

Core Concepts

Using Jobpac as a payroll user

How payroll and HR teams use Jobpac Connect to process pay, manage labour costs and support compliance.

Overview

This article is for payroll and human resources staff who use Jobpac to process employee pay and manage labour costs. It explains how payroll fits into the Jobpac environment and how labour data flows into projects and financial reporting.

Your role in Jobpac

As a payroll user, you are responsible for turning time and attendance data into accurate, timely payroll results, while ensuring labour costs flow correctly into projects and the general ledger.

  • Reviewing and validating time data from Jobpac Mobile or other sources
  • Preparing and running payroll calculations
  • Managing adjustments, corrections and special payments
  • Ensuring labour costs are posted to the correct jobs and cost centres
  • Supporting reporting for labour cost and payroll compliance

Key Jobpac areas

Payroll processing Review time data, run payroll calculations and post payroll results.
Employee records Maintain employee details required for payroll processing and reporting.
Payroll enquiries View current and historical payroll information.
Labour cost reporting Review how payroll costs are allocated to jobs and cost centres.

Payroll users may also work with security and administration settings to ensure payroll data remains restricted to authorised users.

Working with Jobpac Mobile time data

Jobpac Mobile provides a real-time source of labour data by allowing field staff to enter time directly against jobs and cost centres.

  • Review submitted time cards for accuracy
  • Ensure time is coded to the correct job and cost centre
  • Approve time entries as required
  • Bring approved time into payroll runs

This reduces manual entry and improves the accuracy of labour cost allocation.

Payroll security and privacy

Payroll security in Jobpac protects sensitive employee information and is typically separated from general finance and project access.

  • Restrict payroll access to authorised payroll and HR users
  • Control visibility of employee groups
  • Limit access for non-payroll users

Linking payroll to projects and the general ledger

  • Ensure time entries include correct job and cost centre coding
  • Review how payroll transactions map to general ledger accounts
  • Work with finance and project teams to resolve issues

This integration ensures labour costs are accurately reflected in both project reporting and financial statements.

Good practices

  • Set clear cut-off times for time entry and approval
  • Validate coding to jobs and cost centres regularly
  • Review payroll reports after each run
  • Collaborate with finance and project teams to keep labour costs accurate
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