Payroll Reconciliation and Rolling into the Next Period (NZ)

Simona Riftin

31 March 2026 04:02

This article explains how to reconcile payroll in Jobpac for New Zealand payrolls and clarifies what to do if your payroll does not fully reconcile at period end. It is designed for payroll and finance users responsible for payroll processing and General Ledger reconciliation.

You can roll the Payroll module into the next period even if it does not reconcile. However, reconciling before you roll is considered best practice.

Key guidance before rolling payroll

You are not prevented from rolling payroll into the next period if reconciliation differences exist.

You can complete journal adjustments after the payroll period has been rolled.
Rolling does not lock you out of fixing reconciliation issues.
Reconciling first helps you clearly identify which month is out of balance.

Note: Reconciling before rolling is recommended so variances are isolated to the correct period.

Payroll reconciliation overview (NZ)

Payroll reconciliation typically involves two key checks:

Accumulated pay values against the General Ledger
Leave entitlement balances against GL leave provisions

Each check is outlined below.

1. Accumulated pay vs General Ledger

This reconciliation confirms that payroll totals align with the General Ledger.

Compare the final totals from the following reports:

Payroll > Payroll Reports > Accumulated Pay
Finance > General Ledger > Reports > Trial Balance
Payroll > Company Information > More Options > Company Transactions Report

The totals from these reports should align for the same period. Any differences indicate a posting or timing issue that requires investigation.

2. Entitlement maintenance vs GL balances

This reconciliation ensures leave accruals in payroll match the leave provision balances in the General Ledger.

Compare the following reports:

Payroll > Employee Reports > Leave Accruals
Finance > General Ledger > Reports > Trial Balance

If required, you can also run:

Payroll > Utilities > Recalculate Entitlements

Any variance between the Leave Accruals report and the GL leave accounts must be corrected using manual General Ledger journals.

Important: Leave entitlement provision values are not automatically posted by the Jobpac Payroll module. These balances must be maintained manually through General Journals.

Rolling payroll when reconciliation is incomplete

If reconciliation cannot be completed before period end:

You can proceed with rolling the Payroll module into the next period.
Reconciliation and journal corrections can be completed after the roll.
Ensure all adjustments are clearly documented and posted to the correct period.

Where possible, reconciling before rolling remains best practice to simplify troubleshooting and period reporting.

What this allows you to do

Understanding payroll reconciliation in Jobpac allows you to confidently manage period end, identify variances early, and ensure payroll and General Ledger balances remain accurate over time.

You can now decide whether to reconcile fully before rolling payroll or proceed with the roll and complete adjustments afterward, based on your operational needs.