Payroll Reconciliation and Rolling Payroll Periods (NZ)

Simona Riftin

31 March 2026 04:09

This article explains how payroll reconciliation works in Jobpac for New Zealand payrolls and clarifies whether you can roll the Payroll module into the next period when balances do not reconcile. It is intended for payroll and finance users responsible for period‑end payroll processing.

You can roll payroll into the next period even if it does not reconcile. However, reconciling before you roll is considered best practice.

Key guidance for rolling payroll

Jobpac does not prevent you from rolling the Payroll module into the next period if reconciliation differences exist.

You can complete General Ledger journal updates after the payroll period has been rolled.
Rolling payroll does not lock you out of correcting reconciliation issues.
Reconciling before rolling helps you clearly identify which month is out of balance.

Note: Reconciling before rolling is recommended so variances are isolated to the correct payroll period.

Payroll reconciliation overview (NZ)

Payroll reconciliation in Jobpac typically involves two main checks:

Accumulated pay values compared to the General Ledger
Leave entitlement balances compared to GL leave provision accounts

Both checks are important to ensure payroll costs and liabilities are correctly reflected in the General Ledger.

1. Accumulated pay vs General Ledger

This reconciliation confirms that payroll totals align with General Ledger balances for the same period.

Compare the final totals from the following reports:

Payroll > Payroll Reports > Accumulated Pay
Finance > General Ledger > Reports > Trial Balance
Payroll > Company Information > More Options > Company Transactions Report

The totals across these reports should match. Any difference indicates a timing or posting issue that requires investigation.

2. Entitlement maintenance vs GL balances

This reconciliation ensures that leave accruals in payroll match the leave provision balances held in the General Ledger.

Compare the following reports:

Payroll > Employee Reports > Leave Accruals
Finance > General Ledger > Reports > Trial Balance

If required, you can also run:

Payroll > Utilities > Recalculate Entitlements

Any variance between the Leave Accruals report and the GL leave accounts must be corrected using manual General Ledger journals.

Important: Actual leave entitlement provision values are not automatically posted by the Jobpac Payroll module. These balances must be maintained manually using General Journals.

What this allows you to do

By understanding how payroll reconciliation works in Jobpac, you can confidently manage payroll period end, decide when it is appropriate to roll payroll, and ensure payroll and General Ledger balances remain accurate over time.

This also allows you to identify and correct payroll variances efficiently, either before or after rolling the payroll period.